Criminal Record Checks for Auto Repair Shop Licenses: What Owners Must Know
Why Toronto Requires Criminal Record Checks for Garage Licenses
Toronto licenses Motor Vehicle Repair Shops under Municipal Code Chapter 545. The city requires criminal record checks to ensure that people operating auto repair businesses meet basic character requirements. This protects consumers who entrust their vehicles and personal information to shop operators. The check is a standard part of the initial license application and must be completed for each qualifying individual. Failing to submit a check stops your application from moving forward.
Do Toronto auto repair shop owners need a criminal record check to get a garage license?
Yes. Toronto's Municipal Code Chapter 545 requires owners, operators, and certain key officers of Motor Vehicle Repair Shops to submit a criminal record check as part of the licensing process. The check must be a current Police Reference Check or RCMP-certified criminal record check, typically issued within the past six months. Results are reviewed by Toronto's Municipal Licensing and Standards division before a license is issued.
Who Needs to Provide a Criminal Record Check
The check requirement applies to the owner of the shop and any person who directly manages or controls the business. If the business is a corporation, this typically includes directors and officers. Employees who work as technicians but have no ownership or management authority generally do not need to submit checks. If you are unsure whether your role triggers the requirement, contact Toronto's Municipal Licensing and Standards (MLS) division directly before applying.
How to Complete the Criminal Record Check Requirement for a Toronto Garage License
- Confirm whether you are an owner, operator, or managing officer of the business
- Visit your local Toronto Police Service division or use an authorized online provider to request a Police Reference Check
- Request a standard criminal record check, not a vulnerable sector check, which applies to work with children or vulnerable adults
- Ensure the check is issued within six months prior to your license application submission
- Submit the original or certified copy of the record check with your full license application package
- If you have a criminal record, consult with a licensing advisor before submitting, as some convictions may affect your application
- Retain a copy of the check for your own records in case of future renewal or audit requirements
What Happens If Your Record Check Shows a Criminal History
A criminal record does not automatically disqualify you from holding a Toronto garage license. MLS reviews each case individually. Factors include the nature of the offense, how long ago it occurred, and whether it is relevant to operating an automotive business. Fraud or theft convictions carry more weight than unrelated offenses. If you have a record, disclose it proactively and be prepared to explain the circumstances. Providing false or incomplete information on a license application is a more serious problem than the underlying record itself.
Frequently Asked Questions
How long does it take to get a Police Reference Check in Toronto?
Processing times vary. In-person checks at a Toronto Police division typically take a few days to a few weeks depending on volume. Online services through authorized providers can be faster but require identity verification. Allow at least two to four weeks when planning your license application timeline.
Does the criminal record check need to be renewed each time I renew my license?
Toronto MLS may require updated checks at renewal if triggered by a complaint or ownership change. For standard annual renewals, a new check is not always mandatory. Confirm current renewal requirements with MLS at the time of your application.
Can I submit a criminal record check from another province?
Toronto generally accepts checks issued by any Canadian police service or through the RCMP national repository. The check must cover your full criminal record history in Canada. If you previously lived outside Canada, additional documentation may be required.
What other documents does Toronto require for a Motor Vehicle Repair Shop license?
In addition to the criminal record check, Toronto typically requires proof of business registration, proof of zoning compliance, a completed application form, and payment of the applicable license fee. Facility inspections are also part of the process. Contact MLS for the current full document checklist before applying.
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